How and where to Register a Company in Kenya

Steps to take:

 1. Company/ Business Name Registration

This is done at the Registrar of Companies at the Attorney General's Chambers at Sheria House, Nairobi. The process takes 3 days and costs Kshs. 1,000 per name reservation. The reservation lasts 30 days but can be renewed for a similar period.

2. Memorandum and Articles of Association

These documents describe the objectives, rules, subscribers and authorized share capital of your company. This document should also be filed with the Registrar of Companies who, upon satisfaction, issues a Certificate of Incorporation. Make a company seal after your certificate of registration or incorporation is issued.

3. Pay stamp duty at the Bank (registered companies)

This costs Kshs. KES 2,005. Forms can be collected from the Kenya Revenue Authority at TimesTowers. Bank handling charges cost Kshs 100.

4. Declaration of Compliance (Form 208) is signed before a Commissioner for Oaths or a Notary Public (registered companies). This can be done within a day.

5. The following documents should be filed with the Registrar of Companies:

6. Register with the Kenya Revenue Authority for a Personal Identification Number (PIN), which is a number which identifies a person for purposes of transacting business with Kenya Revenue Authority, other Government agencies and service providers. This can be done within a day at no charge at Times Towers. Note that for a partnership, where the partners are not husband and wife, PIN must be obtained. A sole proprietorship uses the proprietor’s individual PIN for all transactions.

7. Thereafter, register with the VAT office. Value Added Tax (VAT) is a tax on consumer expenditure. The tax is levied on consumption of taxable goods and services supplied or imported into Kenya and are collected by registered persons at designated points who then remit it to the Commissioner. This can be done within a day at no charge.

8. Apply for a business permit.

The fee which is payable to the Nairobi City Council, Licensing Department, varies according type of business, number of employees, and size of the company’s premises. Applicants having obtained a business permit to operate from one local authority will not be required to obtain another business permit in another local authority. In addition, business permit applicants will have an opportunity to elect whether to apply for a 1 or 2 year permit. You will need office space prior to submitting this application.

9. Register with the National Social Security Fund. This can be done within a day at no charge.

Participation is mandatory. The employer pays a standard contribution of approximately 1% of salary subject to a maximum of Shs.400 per month. One half of the contribution is deductible from the employee's salary.

10. Register with the NationalHospital Insurance Fund.

This is for the mandatory medical contributions for your employees. Registration can be done within a day at no charge. The employee contributes a fixed sum to the NHIF, which must be deducted by the employer from the employees' salary. The maximum contribution is Shs.320 per month.

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